Registration Procedures

To register, students need to meet all obligations required by the Registrar, Financial Aid, and Student Accounts Offices. Any registration holds, from these offices or other offices, must be cleared before a student is eligible to register for the term.

Beginning summer 2016, continuing students register each term through the AUView online system. New students in quarter programs request classes at their program’s New Student Registration and Orientation (NSRO).  New students in the USMA Program register online prior to each six-day residency.  Students who enroll for internships, independent studies, traineeships, personal psychotherapy, concurrent learning, and master’s document  units must use the paper form for registration. Students are not allowed to attend any class in which they are not officially registered.

 Students must register each term, either for classes or for another status such as Enrollment Maintenance or Leave of Absence. The Office of the University Registrar will place any continuing student who fails to register on an administrative leave of absence for a “no show” reason. A student in this administrative leave of absence who fails to register for classes in the subsequent term will be withdrawn and cannot reenter without formal application for readmission.

Registering for Courses and Workshops

Prerequisites for courses must be met in order to register.  Students are not permitted to register for courses that overlap or conflict in schedule. As an example, students who are part of a Saturday cohort within the MA in Psychology program may not take workshops that meet on Saturday.

Registering for an Extra Unit for a Class

Once an extra unit has been added, the student does not earn credit unless both the original coursework and the extra unit work are completed.  Partial credit cannot be awarded for any learning activity.  Workshops cannot be taken for an extra unit.

Undergraduate Students in Graduate Classes

BA students may be admitted to TC, MAP, MANM, USMA, or MFA classes as part of the Fast Track option.  

Graduate Students in Other Graduate Program Classes

MAP students may take MAE/TC courses on a space available basis.  An MA Clinical Psychology student wishing to take MAE/TC course must register for the course as an Independent Study using Form A, with a Psychology (PSY) subject designation and course number and with psychological focus in curriculum and assignment, if the course is to be used as part of the 90-unit degree. MAE/TC students may register for some MA Psychology courses as electives with permission of the Education Department Chair and the Graduate Psychology Department Chair.  Students in any of the graduate programs may take classes in the USMA Program with approval from both department chairs. 

MFA in Creative Writing students may register for courses in a different AULA graduate program with the consent of the Graduate Creative Writing Department Chair, but may not use these courses as units awarded toward fulfilling the MFA degree requirements. 

Registering for Independent Studies, Internships, Clinical Training, Psychotherapy and Clinical Practicum

Procedures for designing and registering for Independent Studies differ from program to program, and are therefore described in the Program sections of this Catalog.  Clinical training, psychotherapy, and clinical practicum registration procedures appear in the MA Psychology section  of this Catalog.  Procedures for registering for internships are described in the Bachelors' section of this Catalog.

A student who wishes to pursue an independent study must fill up appropriate permission forms for her or his program and register for the unit(s) during the registration period.  Graduate students in quarter programs register using Form A, Permission to Register for an Independent Learning Activity. USMA students register for independent studies using the USMA Independent Study Request Form. Undergraduates register using the BA Independent Study or Internship Proposal Form.  If an Independent Study project continues over more than one term, the student must register again with unique learning objectives for each term. A student is prohibited from providing remuneration to an evaluator for any learning activity.

Add/Drop

Students may add or drop courses via AUView without penalty from the time of the students’ priority registration up to the end of the Add/Drop period. Students must use the appropriate permission forms when adding learning activities such as psychotherapy, internships, independent studies, clinical training and other individualized learning activities, and for enrolling above a program’s maximum units. The Office of the University Registrar through the ISS office must receive all materials by the Add/Drop deadline. 

Instructors may not add students to their courses.  For courses, the add/drop process may only occur online.  If a student wishes to add a course that closed during registration, s/he may waitlist for the course, if eligible. A waitlisted student may attend the class sessions during add/drop in the hopes that the course might become open during the add/drop period.  If it does not open, the student must not continue attending.

When switching to a different course section, students should consult the instructor of or the course syllabus for the new section and be clear about the attendance requirement for that section.

Students are responsible for dropping any of their registered units during the Add/Drop period via AUView if they no longer plan to attend. Otherwise, a No Credit for the course will result. Instructors do not automatically drop students for non-attendance.

Changes in a student's registration are not allowed after the Add/Drop deadline. Students must complete all units attempted and cannot earn credit for units not added within the deadline. Once the add/drop period has ended, extra units in courses may neither be added nor dropped. 

MFA in Creative Writing students may not add or drop units at any time.

Course Withdrawal

A student may request to withdraw from a course(s) after the add/drop deadline The withdrawal from a course period is in two segments: (a) withdrawal period with a “W” (Withdrawal) grade; and, withdrawal period with a “WNC” (Withdrawal No Credit). Course withdrawal does not remove the class/units from the student’s record, but simply grades the class as “W” or “ WNC.” Either grade counts against the student’s Satisfactory Academic Progress Completion Rate. Withdrawal from a course(s) will NOT entitle the student to any refund of his/her tuition.

Intra-University Registration

Antioch University has campuses located in Los Angeles; Santa Barbara; Seattle, Washington; Keene, New Hampshire; and Yellow Springs, Ohio. Students enrolled at Antioch University Los Angeles may wish to cross-enroll in course(s) hosted by any of the Antioch’s campuses through intra-university registration. The intra-university registration’s administrative procedure is available from the Office of the University Registrar or campus ISS office.

Concurrent Learning: Registration for Classes Taken at Another Institution

AULA students are sometimes permitted to take units at another institution while being enrolled during a term at AULA. This is a way for students to take necessary coursework (for example, to take the science courses required for entry into medical school) that isn't available at AULA.
 

A student who wishes to enroll in concurrent learning units must first get permission from AULA to ensure that these units are eligible for transfer.  This process requires signatures from both the program chair and the Office of the Registrar as they will need to determine if, a) the units at the other institution will be transferable to AULA, b) the course is not offered at AULA (or it is, but not at the time necessary for the student to complete the program). If the student is on financial aid, the form will require a signature from the Director of Financial Aid to ensure appropriate awarding.
A student who has approval to enroll in concurrent learning will register and pay tuition and fees at AULA for the actual units for which they are enrolled in at AULA, and will register and pay separately for the units for which they are enrolled at the other institution.  After earning the units undertaken at the other institution, the student must request to have those other units earned transferred to the student's AULA transcript.  At that time, the student will also be charged a concurrent transfer unit fee by AULA for the other units to be transferred to AULA.  Note: The student is responsible for providing documentation of the units earned at the other institution. Concurrent learning units transferred to AULA will be counted as both attempted and completed, and will affect a student’s Satisfactory Academic Progress.

The following restrictions will apply to the units taken at another institution:

 The units will not count towards the per term total unit load at AULA.
The units will not count towards the 45 unit residency requirement for the BA program.

On rare occasions, the program chair and the Office of the Registrar may approve a student’s study at another institution while on Enrollment Maintenance Status(EMS).