Program Withdrawal Tuition Refund Policy

For quarter-based programs (MAP, BA, MAE/TC, MAEx & MANM):

The refund schedule for all quarter programs, as shown below, applies in cases of withdrawal from the University.

First 2 weeks (14 days) = 100%

Week 3 (21 days) = 70%

Week 4 (28 days) = 60%

Week 5 (35 days) = 50%

Week 6 (42 days) = 40%

Week 7 (49 days) = 30% 

Week 8 (56 days) = 20%, drops to 0% after Week 8

New and continuing students in any of the quarter programs who withdraw from a class after the add/drop period are not entitled to the pro-rated  tuition refund.

For semester-based programs (MFA and USMA)

Students in the semester-based programs who withdraw from the program during the periods stated below are subject to a percentage refund of tuition which will be calculated based on the date the Office of the University Registrar received the student’s written notification of his/her intention to withdraw.

The MFA In Creative Writing program refund schedule is as follows:

1) Prior to the third day of residency = 100% refund of the semester’s tuition

2) After the third day of residency, a pro rata refund of tuition will be applied to unearned institutional charges up to completion of more than 75% of the term

3) On Friday of the 5thweek of class, a 75% refund will be applied

4) On Friday of the 11thweek of class, a 50% refund will be applied 5) On Friday of the 17thweek of class, a 25% refund will be applied; and thereafter no refund

The MA in Urban Sustainability program refund schedule is as follows:

1) Prior to the third day of residency = 100% refund of the semester’s tuition

2) After the third day of residency, a pro rata refund of tuition will be applied to unearned institutional charges up to completion of more than 75% of the term

3) On Wednesday of the 5thweek of class, a 75% refund will be applied

4) On Wednesday of the 11thweek of class, a 50% refund will be applied 5) On Wednesday of the 17thweek of class, a 25% refund will be applied; and thereafter no refund

All students receiving federal financial aid funds who fully withdraw from the university after the 100% refund period are subject to the “Federal Return of Title IV Funds” policy which determines the amount of Federal Title IV aid that must be returned to the Federal government by the school and the student. Refer to the Withdrawal and Return of Title IV Funds Policy in this catalog. If a student withdraws after the  100% refund period, any Title IV funds disbursed will be returned to the sources so that the student may use these funds elsewhere.

Class Add/Drop and Tuition Refund Policy
 

Effective Summer 2016, AULA will neither have one singular date that serves as the Add/Drop period deadline, nor one due date for the 100% tuition refund. Based on AULA course types, there are three types of Add/Drop and Tuition Refund timelines.

1. Ten (10) session courses /Five (5) sessions (zero unit) courses, including online courses

Students will now have the first 20% of the instructional period (using as a time frame the first day of class to the last day of class) to Add or Drop a course with a 100% tuition refund.  Between 21% - 60% of the instructional period, dropped courses will generate a zero tuition refund, and will appear on the transcript with a W. From 61% to the end of the instructional period, dropped courses will generate a zero tuition refund and will appear on the transcript with a WNC. Course withdrawal will not remove the class/units from the student record, but will simply grade the class as “W” or “WNC.” 

2. One-day , Two-day  & Three-day workshops

Students can Add or Drop Workshops with 100% refund during the first two weeks of the term.  After the first two weeks, dropped workshops will appear on the transcript with a W.

Note: The Add/Drop and Tuition Refund dates for each course are pre-calculated. On AUView   all dates are found under the section detail of each course.

3. Internships/Independent Studies/Clinical Training/Personal Psychotherapy

Students can Add/Drop these learning activities using the Add/Drop form available in the Office of  Integrated Student Services (ISS)  within the first two weeks of the term. A written petition is required to Add/Drop after the first two weeks.

STUDENT TUITION RECOVERY FUND DISCLOSURE

You must pay the state-imposed assessment for the Student Tuition Recovery Fund (STRF) if all of the following applies to you:

  1. You are a student in an educational program, who is a California resident, or are enrolled in a residency program, and prepay all or part of your tuition either by cash, guaranteed student loans, or personal loans, and

  2. Your total charges are not paid by any third-party payer such as an employer, government program or other payer unless you have a separate agreement to repay the third party.

  3. You are not eligible for protection from the STRF and you are not required to pay the STRF assessment, if either of the following applies:

  4. You are not a California resident, or are not enrolled in a residency program, or

  5. Your total charges are paid by a third party, such as an employer, government program or other payer, and you have no separate agreement to repay the third party.

The State of California created the Student Tuition Recovery Fund (STRF) to relieve or mitigate economic losses suffered by students in educational programs who are California residents, or are enrolled in a residency programs attending certain schools regulated by the Bureau for Private Postsecondary and Vocational Education.

You may be eligible for STRF if you are a California resident or are enrolled in a residency program, prepaid tuition, paid the STRF assessment, and suffered an economic loss as a result of any of the following:

  1. The school closed before the course of instruction was completed.

  2. The school's failure to pay refunds or charges on behalf of a student to a third party for license fees or any other purpose, or to provide equipment or materials for which a charge was collected within 180 days before the closure of the school.

  3. The school's failure to pay or reimburse loan proceeds under a federally guaranteed student loan program as required by law or to pay or reimburse proceeds received by the school prior to closure in excess of tuition and other costs.

  4. There was a material failure to comply with the Act or this Division within 30 days before the school closed or, if the material failure began earlier than 30 days prior to closure, the period determined by the Bureau.

  5. An inability after diligent efforts to prosecute, prove, and collect on a judgment against the institution for a violation of the Act.”

However, no claim can be paid to any student without a social security number or a taxpayer identification number.

Note: Authority cited: Sections 94803, 94877 and 94923, Education Code. Reference: Section 94923, Education Code.